The following recording and reporting tools are to be developed and used for the COVID-19 vaccine introduction.

Immunization Register

The Immunization Register is used to record individual identification information and vaccine doses given to an individual.
It helps health workers keep track of each dose that has been given and the completion of the scheduled doses.
They can also link vaccination data with other medical information, such as COVID-19 test results.
The register will be to track defaulters.
The data in the register can also be used as a source of information during program evaluation and surveys.

Tally Sheets

Tally sheets are used to record all doses given during an immunization session.
They are used to count the number of vaccinations administered during a day, week, month, immunization session, or campaign day.
They are also useful in tracking doses administered and any vaccine doses wasted.
They should allow for tallying of COVID-19 vaccinations disaggregated by:

Immunization Cards

Enable health workers to determine which doses are due.
Serve as a reminder for the recipients when the next visit/dose.
Serve as documented proof of immunization status.
Serve as proof of vaccination for individual’s travel, educational or occupational purposes.
Provide vaccination information in case of AEFI or positive COVID-19 tests.
Facilitate coverage surveys.

Reporting Forms

This will help to share information to higher levels, monitoring the COVID-19 vaccination coverage, as well as the overall progress throughout the vaccination period at each level.
The reporting forms will be prepared by level which include: vaccination team reporting form, Kebele reporting form, and Region/Zone/Woreda reporting form.